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Home > National Programs > Service > Project Database > Service Project Report Form

Service Project Report Form

This form should be used by chapters to submit mandatory project reports for National Service Week (November) and Spring Youth Service Day (April). It may be used to submit other service projects that your chapter may sponsor for inclusion in the national service project database, so that you may share your ideas with other chapters. The form also automatically sends an email to the National O ffice, National Service & Communications Program Director, your Region Director, and your Section Chair.

To submit a project report, please fill in all of the blanks on the form and hit submit. Please only hit submit once, as pressing it multiple times will result in multiple submissions to the database (as well as multiple copies of emails sent).

If you need Help! filling out this form, try clicking here.

PART ONE: Did your chapter participate in either National Service Week (projects performed during the first week of November) or Spring Youth Service Day (projects performed during the month of April, or any time during the Spring Semester) by completing a service project?

  • YES: Continue with PART TWO below. Select either the NSW or SYSD option under, "Project Type."

  • NO, my chapter did not participate in either NSW or SYSD: Please click here to complete the no project report form.

  • NO, but I would like to report a non-NSW or non-SYSD project: Continue with PART TWO below. Select one of the alternative project types under, "Project Type."

    PART TWO:

Contact Name:
(Coordinator)
Contact Email:
Project Type:
Project Title:
Project Date:

Project Location:
Project Description:
Project Results:
Area of Service:

Chapter/PG/IG:

PART THREE:

Preparation Hours:
The total number of service hours performed by all members of your chapter in preparation for the actual event. These would normally include service hours done before the actual event.
Total Active Members & Pledges in Chapter:
Basically, all student members of your chapter. Do not count alumni, advisory, or honorary members here.
Total Chapter Members (Students) Participating in Project:
This number should include all participants of the project that are either: active, pledge, or associate/inactive members of your chapter. Members of other chapters should be recorded under, "Total Non-Chapter Members" (below).
Total Service Hours by All Chapter Members (Students) on this Project:
Add up the total number of service hours performed by all of the student chapter members (specified in the previous question), and put that total here. Do not count hours recorded under, "preparation hours."
Total Alumni, Advisory, and/or Honorary Members Participating in Project:
This number should include all participants of the project that are either: alumni, advisory, or honorary members of Alpha Phi Omega. Alumni, advisory, and honorary members of other chapters may be counted here.
Total Service Hours by All Alumni, Advisory, and/or Honorary Members on this Project:
Add up the total number of service hours performed by all of the alumni, advisory, or honorary members (specified in the previous question), and put that total here. Do not count hours recorded under, "preparation hours."
Total Non-Chapter Members Participating in Project:
This number should include all participants of the project that are not members of your chapter that assisted with either the planning or execution of the project. You should include all those non-members that participated in a project that your chapter planned and executed itself. However, if you participated in a major project sponsored by another organization (e.g. Relay for Life, American Cancer Society), do not include the total number of people at the entire event; only include those non-members that directly participated with your chapter. Also, if the project has attendees that did not assist with the organization of the project (e.g. donors at a blood drive, attendees of a haunted house or other event), the total number of attendees should be listed under Project Results and not in this field.
Total Service Hours by All Non-Chapter Members on this Project:
Add up the total number of service hours performed by all of the non-members that participated (specified in the previous question).

PART FOUR:

  1. Please provide a brief outline of the planning steps that you undertook in preparation for this project.

  2. Did your chapter use any resources listed in the National Service Week Handbook or the Spring Youth Service Day Handbook? (if you are not reporting NSW or SYSD project, then skip this question)

    What resources did you use?

  3. Did any other people or organizations (not included above) participate in the project?

    If so, with whom (what group) did you work with? Please describe the nature of their involvement.

    Cosponsor Contact Name:
    Cosponsor Contact Email:
    Cosponsor Contact Phone:

  4. Did your chapter request, acquire, and/or utilize any official proclamations (city mayor, state governor, etc)?

    If yes, please provide details:

  5. Did your chapter generate PR for this project (actual media coverage of the event)?

    If yes, please list contact names and phone/email addresses for: radio stations, TV stations, newspapers, etc, that provided media coverage for your service project. Submission of the URL or text of a news article can be done under PART FIVE of this report, immediately after initial submission.

  6. Was this project youth-oriented (e.g. was the primary purpose for the benefit of pre-college youth and/or incorporating younger children)?

    If yes, please provide the total number of youth reached as a result of this project:

    Did this project use funds provided by an Alpha Phi Omega Youth Service Grant?

  7. Did your chapter work with any scout-based organizations (e.g. such as the BSA, GSUSA, Camp Fire USA, or another scouting/youth organization)?

  8. If this was a scout-based or youth-based service project (if you answered YES to questions 6 or 7), which organization did you work with?

  9. Was this project a fundraiser for a charitable organization?

    If yes, how much money was raised during the project?

    $ (round off to nearest whole dollar)

    If yes, which charitable organization was the money raised for?

  10. During the execution of your project, what areas/procedures went well?

  11. During the execution of your project, what areas/procedures could have been improved?

Please list the names of all participants that participated in this project:

Please provide any additional information that you believe we should know that was not covered by one of the above questions:

So that we know that your an actual human, and not a spammer's script, what year was Alpha Phi Omega founded in?